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We are actively monitoring reports around the novel coronavirus (2019-nCoV) and are following precautionary measures recommended by the Centers for Disease Control and World Health Organization.

This page will keep you posted on new information, as well as the actions we are taking to keep our attendees healthy and safe.

Below are some safety guidelines to help all attendees have a healthy event.

Coronavirus Update:

March 19 | 4:00 PM (EDT)

The MW Conference will take place entirely online this year, with most sessions occurring in Microsoft Teams, and social sessions as well as the closing plenary held in Second Life.

MW20 Online will follow the MW20 program schedule in Pacific Time (PDT), March 31-April 4, 2020. 

If you aren’t already registered for MW20, you can participate in MW20 Online by becoming a MuseWeb member and clicking on the session links that will be available on the MW20 Program. MuseWeb members will also be able to access recordings of sessions after the conference. As always, you can purchase the printed book of MW20 selected proceedings, and the published MW conference papers will remain freely available in our archives.

March 12 | 5:30 PM (EDT)

With Governor Newsom’s announcement that events larger than 250 cannot be convened in California we are cancelling the onsite portion of MW20 and shall contact all attendees regarding refunds. We continue to explore virtual and time-shifted ways to present the rich program of content and the production of our annual proceedings. Look out for more information in the coming days.

March 11 | 9:30 PM EDT

With President Trump’s announcement that travel from European countries has been suspended for 30 days, we ask that attendees affected contact accounts@museweb.net regarding refunds or transferring your registration to MW21. We continue to work on remote solutions for those unable to attend MW20 so please check back for updates.

March 11, 2020 | 5:00 PM EDT

One of MuseWeb’s core principles is that connecting with our peers is how we advance the field. We believe that some of the best parts of the conference happen in the hallways and serendipitous social encounters outside of sessions. Given the COVID-19 outbreak, we are exploring ways to create remote participation opportunities for MW20. Like every other effort we have undertaken, it starts with you. We ask that you complete a quick survey to help us direct our efforts to best meet the needs of this year’s attendees and presenters and also to grow the educational value of the conference and its utility to the community.

As of now, MW20 is going forward in LA as scheduled, and we recognize each of you has to decide how to participate. We will keep you updated as new information or developments emerge and as we identify new opportunities for participating remotely. This page will keep you posted on new information, as well as the actions we are taking to keep our attendees healthy and safe. While we welcome your reaching out with questions or concerns, our small team is stretched fairly thin at the moment, so please be patient with us as we work to solve issues and reply to queries in the coming days. Thank you in advance!

Our Actions:

Here are just some of the actions that MuseWeb and the Omni Los Angeles Hotel will taking during the week of MW20 and asking all attendees and exhibitors to participate in:

  1. Adhering to all travel advisories issued by the U.S. Department of State. Attendees traveling from affected areas must comply with all restrictions and safety measures put in place by the U.S. government and their departure/arrival airports.
  2. Following the guidance of the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC).
  3. Meeting with the emergency operations coordinator at the hotel on a regular basis from now throughout the event.
  4. Communicating with the hotel about their cleaning protocols and reviewing the CDC and the WHO guidance with them, including:
    • Sanitize aisle carpets each night;
    • Furniture sanitizer will be made available to exhibitors with recommendation to clean frequently;
    • No open pitchers of water will be placed anywhere around the venue;
    • Attendants will serve food instead of self-service buffets, to minimize contact with food;
    • Lunches will be served as a boxed lunch;
    • Hand sanitizer will be available at all food stations;
    • Frequent wipe-downs of all common touch areas each day, including door knobs, lecterns, microphones, escalator hand rails, trash receptacles, elevator buttons, water stations/bubblers, registration tables, and in and around the bathroom areas;
    • Signage describing best health practices and guidance from the CDC, including “contactless greeting” will be visibly placed onsite.
  5. Eliminating offsite venues that require bus transportation.
  6. Encouraging attendees and exhibitors to follow regular CDC guidance for everyday preventive actions to help prevent the spread of illness:
    • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
    • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol.
    • Always wash hands with soap and water if hands are visibly dirty.
    • Avoid touching your eyes, nose, and mouth with unwashed hands.
    • Stay in your hotel room or at home when you are sick.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.