Key Dates

A man stands at the front of the room and addresses a crowd of conference goers.
MW18 conference goers attend a session in Vancouver. Photo by Jon Pratty

Key Dates and Deadlines 

2019 Deadlines

May 1, 2019 Online proposal submission opens.
September 30, 2019 Deadline for proposals for formal papers, professional forums, and how-to sessions.
October 2019 Program Committee reviews conference proposals.
November 2019 Volunteer and Scholarship applications open.
November 30, 2019 Lead authors notified if their proposal has been accepted.
Volunteer and Scholarship applications close.
December 1, 2019 Early registration opens.
December 2019 Preliminary conference program released.
Rejected proposal authors notified.
December 17, 2019 Scholarship recipients will be notified.
December 31, 2019

At least one author of each accepted paper, how-to session and professional forum must have registered for the conference by this date or their presentation will be removed from the program. Deadline for proposals for demonstrations, lightning talks, and exhibitor briefing sessions. Early registration closes.

Exhibitor Briefing, Demo, and Lighting Talk proposals are due.

2020 Deadlines 

January 20, 2020 Demo and Lightning Talk authors notified if their proposal has been accepted.
January 15, 2020 All written papers due for formal and how-to sessions.
January 31, 2020 All AV requests due. At least one author of each demonstration and lightning talk must have registered for the conference by this date or their presentation will be removed from the program. Regular registration closes.
February 28, 2020 Exhibitor descriptions due. Exhibitor program advertisements due. Exhibitor logos due for the website.
March 16, 2020 Deadline for discounted hotel reservations.
March 31, 2020 Just in time registration closes.
Student Registration closes.
Last day to propose projects for review in the Crit Rooms.
April 1, 2020 Last minute registration begins.

Conference Begins

Tuesday, April 2, 2020 Pre-conference Tours.
Wednesday, April 3, 2020 Pre-conference Workshops.
Welcome Reception.
Thursday, April 4, 2020 Conference begins.
Exhibitors’ Reception.
Friday, April 5, 2020 Conference continues.
Conference Reception.
Saturday, April 6, 2020 Conference continues.
Closing Plenary.
Conference ends.